Present: Faye Tetzloff, Cherrie Pavelec-Marti, Bill Zimdars, Gregg Hansel, Mayor Wescott

Absent: Bette Lang

Also Present: City Clerk Moe, James Firminhac

Index of these Minutes:

1. Annual report from Marshall and Ilsley Trust Co.
2. Review of vitamin usage for the year.
3. Review of dental sealant program for the year.
4. Review of eyeglasses payments for the year.
5. Consideration of wheat germ distribution.
6. Funding for 2005-2006 programs.

1. Annual report from Marshall and Ilsley Trust Co.

James Firminhac, Trust Officer of the Marshall & Ilsley Trust Company, reported that there was $6,184.20 in income, $804.40 in administrative expenses, with a net income of $5,379.80 for the year. $6000.00 was expended for program costs for the fiscal year. At fiscal year end last year, there was a balance of $600.00 of unexpended resources from the net income. Program costs minus the unexpended resources from last year, along with this year's net income were equal to $20.20 which was taken from the corpus of the Trust Fund. We estimate approximately $4,000.00 in net income for the next fiscal year.

Mr. Firminhac reviewed the makeup of the portfolio with the committee and stated he saw no reason to make any changes.

Mayor Wescott moved, Tetzloff seconded, approval of the report and to have it placed on file. Ayes, all; nays, none; motion carried.

2. Review of vitamin usage for the year.

Clerk Moe stated that the chewable multi-vitamin continues to be the most popular choice. In total, the Clerk's office distributed 92 bottles of vitamins this year.

Mayor Wescott asked if the statistics were showing a trend in usage. He reviewed the figures that illustrated that the number of families served has declined, while during the last two years the number of children served has leveled off.

Mr. Hansel stated that he believes that most people do not know the fund exists or what it does. Marketing is going to be the hard part especially when there is not much money to spend.

The Mayor agreed with Mr. Hansel saying that the fund's marketing basically consists of word of mouth in the schools and being on the City's home page. He expressed the need to expand the funds presence on the web and in the schools.

Ms. Tetzloff stated that perhaps another reason for the decline in usage of the vitamin program was due to convenience. When people go shopping they can purchase reasonably priced vitamins right there at the store.

3. Review of dental sealant program for the year.

Clerk Moe said that during this past year 59 children were served through the sealant program. Of that amount, four were through the Clerk's office and 55 were through the Healthy Smiles program.

Ms. Tetzloff stated that the Healthy Smiles program served hundreds of children last year but was allowed to bill the fund up to $3,500. That $3,500 paid for the services provided to 55 City children.

Clerk Moe also stated that 229 toothbrushes were distributed. Of the 229, 151 were distributed though Project Fresh Start and 78 through the Clerk's office.

4. Review of eyeglasses payments for the year.

Clerk Moe stated that no funds were spent this year on glasses. That was due to the fact that the office had not received the bill for the one request the office received before the end of the reporting period. Since the end of the reporting period, we have received the bill for just over $88.00. He also stated that the fund had received its first request for assistance with eyeglasses for this year.

5. Consideration of wheat germ distribution.

Clerk Moe stated that last year the members of the committee should have received two memos from then City Clerk Kranig that outlined the phasing out of the distribution of wheat germ as part of the Smongeski fund. The reasons for phasing out wheat germ were the minimal interest in it, its limited shelf life, and its need to be stored in a refrigerator. After a brief discussion, Tetzloff moved, Pavelec-Marti seconded, to eliminate wheat germ as one of the vitamins available by the fund. Ayes, all; nays, none; motion carried.

6. Funding for 2005-2006 programs.

Hansel moved, Zimdars seconded, estimated funds for the next reporting period to be:

Vitamins: 0
Sealants: 500
Toothbrushes: 0
Eyeglasses: 300
Prevention Magazine: 50
Healthy Smiles: 3,150

Ayes, all; nays, none; motion carried.

Meeting adjourned at 5:28 p.m.
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