PRESENT: Mayor Wescott, C/T Schlice; Alderpersons Barr, Sevenich, Sowieja, Stroik, Walther

ALSO PRESENT: Director Euclide, Chief Morris, Chief Barnes, Director Halverson, Director Schrader, Director Gardner, Fleet Maintenance Supervisor Laidlaw, Captain Dowling, Mayoral Assistant Ostrowski, Peggy Rentz, Roger Trzebiatowski, C.J.. Robinson, Doug Stingle, George Hanson, Melba Sullivan, Carrie Wroblewski, John Moe, Jami Gebert, Gene Kemmeter, Kelly McBride; Alderpersons Barber, Markham, Molski, Moore, Rackow, Wiza

Index of these Minutes:

1. Parking Meter Report:

A. Meter/Permit Collection.
B. Permits.

2. Consideration of bid: #04-05 - 2005 Bituminous Patching Project.
3. Consideration of quote: #08-05 - Street Lighting Equipment - Business 51 Project.
4. Consideration of Proposal: 2005 Photogrammetric Survey Proposal.
5. Consideration of quote: Airport Jet Refueler.
6. Consideration of quote: Street Department Patrol Trucks.
7. Consideration of quote: Parks Department Dump Truck.
8. Utility Easement - Airport hangars.
9. Ordinance amending Revised Municipal Code - Extending Water Service to Town of Hull Fire Dept.
10. Director's Report:

A. Airport.
B. Engineering.
C. Streets.

1. PARKING METER REPORT (ATTACHMENT)

A) Meter/Permit Collection
B) Permits

C/T Schlice moved, seconded by Alderperson Barr to accept the February 2005 Parking Meter Report and place it on file.

Ayes all; Nays none; Motion carried.

2. CONSIDERATION OF BIDS: #04-05 - 2005 BITUMINOUS PATCHING PROJECT (ATTACHMENT)

Mayor Wescott said the low bid is from American Asphalt of Wisconsin in the amount of $66,935.00, it's within budget, they have worked for us in the past and approval is recommended.

Alderperson Stroik moved, seconded by Alderperson Walther to accept the low bid from American Asphalt in the amount of $66,935.00 for the 2005 Bituminous Patching Project.

Ayes all; Nays none; Motion carried.

3. CONSIDERATION OF QUOTE: #08-05 - STREET LIGHTING EQUIPMENT - BUSINESS 51 PROJECT (ATTACHMENT)

Director Euclide said the low quote that met all specifications is from Crescent Electric in the amount of $51,012.75. He said the State will reimburse the City for about 21 of the lights as part of the project. He also said there will be more lights with a lower wattage, which will result in a savings of about $5,000 a year and will provide more uniform lighting.

Alderperson Sowieja moved, seconded by Alderperson Stroik to approve the quote from Crescent Electric in the amount of $51,012.75 for the Street Lighting Equipment - Business 51 Project.

Alderperson Sowieja asked who determines what is an approved equal?

Director Euclide said the Engineering Department does based on what we require for each project and also in this case the Lexington and Cooper are the same as what we have in stock at this time.

Mayor Wescott called for a voice vote on the motion.

Ayes all; Nays none; Motion carried.

4. CONSIDERATION OF PROPOSAL: 2005 PHOTOGRAMMETRIC SURVEY PROPOSAL (ATTACHMENT)

Mayor Wescott said the letter and the explanation in the Director's report is self explanatory.

Director Euclide said we are asking for permission to go ahead with the first phase while the conditions are leaf-off and snow-free, he said this phase would acquire all the digital data and cost $14,850, which we have in the budget. Completion would cost another $275,000 and that will go before the Finance Committee in the future.

The Mayor asked Director Euclide to explain why this is beneficial to the City.

Director Euclide explained it has been awhile since the last aerial photo and this new digital mapping procedure is done by only two firms in the country, it is a new type of camera that produces a superior product. He said the data will be incorporated into the GIS system and will also help to meet the requirements of GASB.

Alderperson Sowieja asked what it does and how often will it have to be updated?

Director Euclide said this will track and analyze data for all the departments listed in his report, it shows where buildings are located and what type they are, it will provide all infrastructure information for sewer and water and much other information. He said only the areas that change will have to be re-done, with a complete flight every five to ten years. He said to provide this information manually would take many, many years.

Alderperson Barr moved, seconded by Alderperson Sowieja to proceed with Phase 1 of the Photogrammetric Survey Proposal in the amount of $14,850.

Ayes all; Nays none; Motion carried.

5. CONSIDERATION OF QUOTE: AIRPORT JET REFUELER (ATTACHMENT)

Director Euclide referred to this item in his report saying it is to the City's advantage to continue the sale of jet fuel in this manner, it has caused the sale of jet fuel to go up by 30,000 gallons a year. He said towing a jet can cause costly damage to the nose gear and not only does having a fuel truck prevent this damage, it is quicker to bring the truck to the plane and makes refueling faster.

He went on to say even if the City does not continue to operate the airport, it is still a major service that can be provided and that is advantageous to the City and he recommends continuing it.

Alderperson Sowieja moved, seconded by Alderperson Stroik to approve acquiring the truck and send this recommendation to the Finance Committee for funding.

Ayes all; Nays none; Motion carried.

6. CONSIDERATION OF QUOTE: STREET DEPARTMENT PATROL TRUCKS (ATTACHMENT)

Mayor Wescott said the memo from Fleet Maintenance Supervisor Laidlaw was self-explanatory.

Director Euclide referred to this item in his report saying the quote from Mid-State is slightly higher, approximately $500, but he felt it was worthwhile to continue with Internationals since we have the parts in stock and would not need any additional training.

C/T Schlice moved, seconded by Alderperson Sevenich to approve the quote from Mid-State Trucks in the amount of $314,764.00 for the purchase of the Street Department patrol trucks as presented.

Alderperson Sowieja asked if we only accept quotes for International's, will that eliminate competition on future quotes?

Director Euclide said not necessarily, we expect to get at least 15-years out of these vehicles, then we will start fresh. He added it also depends on the difference in the quotes.

The Mayor called for a voice vote on the motion.

Ayes all; Nays none; Motion carried.

7. CONSIDERATION OF QUOTE: PARKS DEPARTMENT DUMP TRUCK (ATTACHMENT)

Director Euclide said the recommended quote was from Mid-State for $55,152.00. He said the truck from Scaffidi's had the low quote but did not meet our specifications for air brakes, they quoted hydraulic brakes. Air brakes are much safer than hydraulic brakes and that is why we are making the above recommendation

Alderperson Sevenich moved, seconded by Mayor Wescott to approve the quote from Mid-State Trucks in the amount of $55,152.00 for the purchase of a Parks Department dump truck as presented.

Ayes all; Nays none; Motion carried.

8. UTILITY EASEMENT - AIRPORT HANGARS (ATTACHMENT)

Director Euclide said this utility easement is to provide natural gas to the private hangars.

Alderperson Sowieja asked where the easement went and would it be in the way for future construction?

Director Euclide said it goes from the right-of-way of Highway 66 to the hangars and the utilities are underground and will not present a problem with future construction.

Alderperson Walther moved, seconded by Alderperson Barr to approve the request for the Utility Easement - Airport Hangars, as presented.

Ayes all; Nays none; Motion carried.

9. ORDINANCE AMENDING REVISED MUNICIPAL CODE - EXTENDING WATER SERVICE TO TOWN OF HULL FIRE DEPT. (ATTACHMENT)

Mayor Wescott said this is to provide water only to the Fire Department building because their water is bad. He said this was approved earlier by the Board of Water and Sewage Commissioners and he added this is an example of inter-governmental cooperation, we need to work together and he supports this request.

Director Halverson said the Town of Hull will pay for their line, the $2,000 fee, and for their water usage.

Alderperson Markham asked what is wrong with the water and Director Halverson said she couldn't remember the specifics, just that it was a poor quality, making it unusable.

Alderperson Molski asked if the Town of Hull building also had poor quality water and the Mayor said it did not, this is just for water usage within the Fire Department building.

Alderperson Stroik moved, seconded by Mayor Wescott to approve amending the ordinance to extend water service to the Town of Hull Fire Department building.

Ayes all; Nays none; Motion carried.

10. DIRECTOR'S REPORT (ATTACHMENT) [ Read the Complete Report ]

A) AIRPORT
B) ENGINEERING
C) STREETS

Director Euclide presented his report and Alderperson Rackow asked if the airport work group that was discussed last month had been assembled and the Mayor said it had, with Alderperson Sowieja heading it.

Mayor Wescott moved, seconded by C/T Schlice to approve the Director's Report and place it on file.

Ayes all; Nays none; Motion carried.

The meeting was adjourned.
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