PRESENT: Mayor Wescott, C/T Schlice; Alderpersons Barr, Moore, Sevenich, Walther, Wiza

ALSO PRESENT: Director Euclide, Fleet Maintenance Supervisor Laidlaw, Clerk Moe, Chief Barnes, Chief Morris, Captain Ruder, Lieutenant Eggleston, Assessor Kuehn, Attorney Molepske, Director Schrader, Director Gardner, Director Halverson, Elizabeth LaRose, Mike Phillips, Kurt Orlikowski, Reid Rocheleau, Ron Micmaecs, Peggy Rentz, Gene Kemmeter, Heather Clark; Alderpersons Barber, Hanson, Molski, Robinson, Stroik, Trzebiatowski

Index of these Minutes:

1. Parking Meter Report:

A) Meter/Permit Collection.
B) Permits.

2. Consideration/Action of Bids:

A) #18-05: Goerke Park Concrete Stucco Project.
B) #19-05: Goerke Park Baby Pool and Plunge Pool Replaster Project.

3. Consideration/Action of Quote: Pick-up Truck - Parks.

4. Traffic Studies:

A) #TS-05-04: Stop signs in Whitetail Trail.
B) #TS-05-05: Add no parking zone - S. side of Park Street between Strongs Ave. and Division St.
C) #TS-05-06: Revision of all night parking regulations and add parking spaces in City Lot 21 in the reconstruction corridor of Church St. (Bus. 51).
D) #TS-05-07: Traffic delays on Hoover Road at CNRR crossing.
E) #TS-05-08: Amendment to Truck Route.

5. Infrastructure Management Report - Update.

6. Director's Report:

A) Airport.
B) Engineering.
C) Streets.
D) Other Agenda Items.

1. PARKING METER REPORT: (ATTACHMENT)

A) METER/PERMIT COLLECTION
B) PERMITS

C/T Schlice moved, seconded by Alderperson Barr to accept the October 2005 Parking Meter Report and place it on file.

Ayes all; Nays none; Motion carried.

2. CONSIDERATION/ACTION OF BIDS (ATTACHMENT)

A) #18-05: GOERKE PARK CONCRETE STUCCO PROJECT

Director Schrader said the amount budgeted was $40,000, we received only one bid and it came in over budget. He said because we don't have the funds to cover the base bid, he is recommending rejecting the bid and looking at other alternatives to repair the walls.

Mayor Wescott moved, seconded by Alderperson Moore to reject the bid received from Ellis Stone Construction because it came in over budget and look for alternatives for repairing the walls.

Ayes all; Nays none; Motion carried.

B) #19-05: GOERKE PARK BABY POOL AND PLUNGE POOL REPLASTER PROJECT

Director Schrader said no bids were received and he reminded the Board this was bid last September and two bids were received, the low one was rejected because the contractor did not provide a bid bond and the other was rejected because it was over budget. He said he had talked to two of the three potential contractors and they said they would not be able to do this until 2007, so the project will be re-bid next year.

3. CONSIDERATION/ACTION OF QUOTE (ATTACHMENT) PICK-UP TRUCK - PARKS

Director Euclide said the only quote received was from Scaffidi Motors in the amount of $18,474.00, he said it is within budget and he recommended approval.

Alderperson Wiza asked why only one quote was received and Supervisor Laidlaw said because Ford is the only manufacturer who makes a single rear wheel one ton and none of the others could meet the specifications.

Alderperson Walther moved, seconded by Alderperson Wiza to approve the quote from Scaffidi Motors of Stevens Point in the amount of $18,474.00 for the purchase of a 2WD, 1-ton pickup truck for the Parks Department.

Ayes all; Nays none; Motion carried.

4. TRAFFIC STUDIES: (ATTACHMENT)

A) #TS-05-04: STOP SIGNS IN WHITETAIL TRAIL

Director Euclide said this study is to place stop signs in the new Whitetail Subdivision and approval is recommended.

C/T Schlice moved, seconded by Mayor Wescott to approve Traffic Study #TS-05-04 as presented.

Ayes all; Nays none; Motion carried.

B) #TS-05-05: ADD NO PARKING ZONE - S. SIDE OF PARK STREET BETWEEN STRONGS AVE. AND DIVISION ST.

Director Euclide said this is the new intersection and this change would remove two to three parking spots thereby providing drivers with a clearer view of the intersection and he recommended approval.

Alderperson Wiza asked if losing those parking spots affected any of the businesses and Director Euclide said no, there was a lot of parking in that area.

Alderperson Wiza moved, seconded by Alderperson Sevenich to approve Traffic Study #TS-05-05 as presented.

Ayes all; Nays none; Motion carried.

C) #TS-05-06: REVISION OF ALL NIGHT PARKING REGULATIONS AND ADD PARKING SPACES IN CITY LOT 21 IN THE RECONSTRUCTION CORRIDOR OF CHURCH ST. (BUS. 51)

Director Euclide referred to the changes listed on the Traffic Study and said the Turn of the Century is looking for overnight parking for rental property and he recommended approval.

C/T Schlice moved, seconded by Alderperson Walther to approve Traffic Study #TS-05-06 as presented.

Ayes all; Nays none; Motion carried.

D) #TS-05-07 TRAFFIC DELAYS ON HOOVER ROAD AT CNRR CROSSING

Mayor Wescott said what we are looking for is permission to present a resolution to the Common Council to request that the Commissioner of Railroads conduct a hearing to determine if a grade separation is necessary.

A discussion took place regarding traffic delays and Alderperson Barr said when this came up a few years ago the Country Club was opposed to it and Alderperson Sevenich said this is how we got the Michigan Avenue underpass.

The Mayor said the development of businesses out there has changed over the last few years and he said this is just the first step, there is a long way to go, we don't know what the Commissioner of Railroads will do. He said this is before the Board this evening to request that the City present a formal request to the Commissioner to determine if a grade separation meets their requirements; he said he did not have any costs at this time, we are simply asking them to look into the feasibility of a grade separation, there are no other commitments.

Alderperson Wiza moved, seconded by Alderperson Moore to approve Traffic Study #TS-05-07 and that sufficient data has been found to justify that we present a formal Resolution to the Commissioner of Railroads to convene as early as possible to study the need for a grade separation on Hoover Road at the CNRR crossing based on the information presented in Traffic Study TS-05-07 and attachments.

Ayes all; Nays none; Motion carried.

E) #TS-05-08 AMENDMENT TO TRUCK ROUTE

Director Euclide presented a Power Point display corresponding to Traffic Study #TS-05-08. He read through the changes being proposed and the impact to residents. He said he has met with representatives from the main industries that would be most affected. He added that trucks are allowed off the truck route only to use the shortest distance to and from their point of delivery. He said there are two railroad crossings that are not gated, but we anticipate gates will be installed.

The Mayor asked if the feedback received from those businesses was implemented and Director Euclide said some changes were made based on their suggestions.

Lt. Eggleston said he felt the study reflects the best interest and safety of the community. He said he supports this recommendation; it's workable and enforceable.

The Mayor expressed concern that a truck driver faced with waiting for a train might turn onto a street that is not part of the truck route and Director Euclide said we can't stop them or anyone from breaking the law. He said trucks are only allowed off the truck routes to use the shortest route to and from their point of delivery.

Mayor Wescott questioned the area at Wood and Park and asked if any changes are planned? Director Euclide said Stora Enso didn't think that area was a problem but we can look at it again.

Mayor Wescott went on to say he wasn't comfortable with the last item under recommended changes that says to
amend the ordinance to permit a manufacturing business to run trucks on adjacent, non-truck route streets "as necessary for continuation of normal business" and he asked the City attorney for his opinion.

Attorney Molepske said the trucks must use the designated truck route, they cannot use any street they want to and the Mayor said perhaps we would not have to amend the ordinance.

A discussion took place voicing concerns about trucks using other streets and if it was necessary to amend the ordinance as stated above. Director Euclide again said trucks can only use streets not on the truck route to get to and from their point of delivery and he said they must use the shortest route to do that. Attorney Molepske concurred and added we don't need the amendment referred to in the Traffic Study.

Further discussion took place on other routes that had been proposed in the past and rejected and Director Euclide said the one that went through our gravel pit may be revisited at some point if we sell the gravel pit, but that would be a ways off.

Alderperson Wiza moved, seconded by Alderperson Walther to accept Traffic Study #TS-05-08 as presented with the elimination of the last item under Recommended Changes which reads as follows: Amend the ordinance to permit a manufacturing business to run trucks on adjacent, not-truck route streets "as necessary for continuation of normal business".

Other alternatives were brought up such as Stora Enso using private roads on their property to get from one point to another and the construction of a new street.

Director Euclide said he wasn't sure about the truck navigation on the private property referred to and as for a new street, this study and recommendations were based on existing streets.

Additional discussion included support from Alderpersons and others present who expressed approval based on the railroad crossings being gated.

The Mayor called for a voice vote on the motion.

Ayes all; Nays none; Motion carried.

5. INFRASTRUCTURE MANAGEMENT REPORT - UPDATE

Director Euclide presented a Power Point overview providing updates on pavement, sanitary sewers, and City owned buildings and he said there were also paper copies that would be provided to the Alderpersons. (Copies are also available in the City Engineering Department upon request) He said there are several hundred pages of additional information and they are available for anyone to look through.

Director Euclide began the pavement portion of this report and explained how the equipment gathers the information and incorporates it into reports separating the types of surfaces. It then shows what areas require the most repair and provides quite a few options. The options include forecasts of how and when the streets will be affected by each option. Each option indicates levels of costs and repairs and allows the City to make choices that best suit their needs and what the results of those choices will be over the ensuing years.

Mayor Wescott said this is a magnificent diagnostic tool to aid in making decisions on targeting street repair. He added we do have 120 lane miles of streets in the city.

Director Euclide continued his report with the portion on sanitary sewers. He said over the years we have accumulated many videos of televised sewers which have been converted to CD's and the data from the CD's have been combined in a data base. He explained the information in the data base will list the sewers by worst condition, and by location, pipe size, and what the problem is. The information is by street and what has to be done.

Mayor Wescott said this will be helpful in knowing if there are repairs necessary before we overlay a street and will prevent having to dig up new streets.

Director Euclide went on to the building portion of his presentation. He said the City owns 68 buildings and there has previously not been much information on them. He said we hired an intern who went through the buildings and inspected them and took photos and put the information into a data base. He said we then hired an asbestos contractor to inspect the buildings for areas where there might be asbestos and this was also put into the data base. He said this did not mean asbestos is present where indicated, just that it might be. The reason we had this done is so we can test those areas before disturbing them when work has to be done to that building.

He said where repair work is required on these buildings, we will probably bid them out by components, for instance, one contract might be doors or windows, etc.

Director Euclide concluded his report and the Mayor said he wished to commend the Director for his work on putting this together, that he felt this will be a very useful diagnostic tool and he said since this is an informational report, no motion is needed.

6. DIRECTOR'S REPORT (ATTACHMENT) [ Read the Complete Report ]

A) AIRPORT
B) ENGINEERING
C) STREETS
D) OTHER AGENDA ITEMS

C/T Schlice moved, seconded by Mayor Wescott to accept the Directors Report as presented and place it on file.

Ayes all; Nays none; Motion carried.

The meeting was adjourned.

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