PRESENT: Mayor Andrew Halverson, C/T John Schlice, Director F. Joseph Euclide and Tricia Church; Alderpersons: Randy Stroik, Amy Heart, Brian Brooks, Hans Walther and Norman Myers Sr.

OTHERS PRESENT: Directors John Gardner, Tom Schrader and Kim Halverson, City Clerk John Moe, Police Chief Jeff Morris, City Attorney Louis Molepske, City Assessor James Siebers, Human Resources Manager Lisa Jakusz, Assistant Streets Superintendent Bruce Peplinski, Mayoral Assistant Kelley Pazdernik, Deputy C/T Carrie Freeberg, Gene Kemmeter - PC Gazette, Kathe and Charles Julin, K. Blaha, Anne Brunner, Charles and Kora Stanley, Cheryl Langrelk, Steve Chizzo, Bill Nuck, F. Sciarrone; Alderpersons: Mike Wiza, George Hanson, Jeremy Slowinski, Marge Molski, Roger Trzebiatowski, and Jerry Moore.

Mayor Andrew Halverson called the meeting of the Board of Public Works to order on May 12, 2008 at 6:54 PM. The meeting was held at The Lincoln Senior Center Conference Room, 1519 Water Street, Stevens Point, WI 54481.

Index of these Minutes:

1. Parking Meter Report for April 2008: A. Meter/Permit Collection. B. Permits.
2. Consideration/Action to award the 2008 Bituminous Patching Project #06-08 to Fahrner Asphalt Sealers, LLC in the amount of $94,548.00.
3. Consideration/Action to award the 2008 Bituminous Surfacing Project #07-08 to American Asphalt of WI in the amount of $210,536.00.
4. Consideration/Action to award the 2008 Curb, Gutter and Sidewalk Project #08-08 to Wroblewski Concrete in the amount of $70,657.00.
5. Consideration/Action to award the 2008 Concrete Street Repair Project #09-08 to Ski-Inc. in the amount of $65,896.50.
6. Consideration/Action to purchase a sign van.
7. Consideration/Action to purchase a patcher vehicle.
8. Consideration/Action to award the Wastewater Department Garage and Grit Pad Project to Ellis Stone Construction.
9. Consideration/Action to amend Chapter 4.16 of the City Ordinance - Repealing gross receipt payments on municipal airport land.
10. Consideration/Action for Airport Leases.
11. Airport Manager's Report.
12. Director's Report: A. Airport. B. Engineering. C. Streets.

1. Parking Meter Report; (Attachment)

Meter/Permit Collection
Permits

There were no questions or discussion regarding the Parking Meter Report.

C/T Schlice moved, seconded by Alderperson Stroik to accept the April 2008 Parking Meter Report and place it on file.

Ayes all; nays none; motion carried.

2. Consideration/Action for Bid Contract #06-08; to award the 2008 Bituminous Patching Project #06-08 to Fahrner Asphalt Sealers, LLC in the amount of $94,548.00; (Attachment)

Director Euclide stated the recommendation is to award this project to Fahrner Asphalt Sealers, LLC. They were the only bidder on this project and they are within budget.

Alderperson Walther moved, seconded by Alderperson Brooks to award the 2008 Bituminous Patching Project #06-08 to Fahrner Asphalt Sealers, LLC for the amount of $94,548.00.

Ayes all; nays none; motion carried.

3. Consideration/Action for Bid Contract #07-08; to award the 2008 Bituminous Surfacing Project #07-08 to American Asphalt of WI in the amount of $210,536.00; (Attachment)

Director Euclide stated there was only one bidder on this project also but it also came in budget.

Alderperson Stroik questioned why we are only getting in one bidder on these projects? Director Euclide responded there is only two asphalt companies and they are owned by the same parent company so only one can bid on any one project.

Alderperson Hanson questioned the plan on Division B, Church Street underpass area that is listed in the project. That section is a continual patching problem. Director Euclide responded the plan is to remove the asphalt that is there and re-lay it. Alderperson Hanson questioned if it would be feasible to look at putting concrete there instead? Director Euclide responded it is his understanding that the project is an asphalt overlay over existing concrete and we are looking at postponing the concrete reconstruction to the point where we can do the whole Division Street area.

C/T Schlice moved, seconded by Mayor Halverson to award the 2008 Bituminous Surfacing Project #07-08 to American Asphalt of WI in the amount of $210,536.00.

Ayes all; nays none; motion carried.

4. Consideration/Action for Bid Contract #08-08; to award the 2008 Curb, Gutter and Sidewalk Project #08-08 to Wroblewski Concrete for the amount of $70,657.00; (Attachment)

Director Euclide stated there were five bidders on this project and we recommend awarding it to Wroblewski Concrete.

Alderperson Stroik moved, seconded by C/T Schlice to award the 2008 Curb, Gutter and Sidewalk Project #08-08 to Wroblewski Concrete for the amount of #70,657.00.

Ayes all; nays none; motion carried.

5. Consideration/Action for Bid Contract #09-08; to award the 2008 Concrete Street Repair Project #09-08 to Ski-Inc. in the amount of $65,896.50; (Attachment)

Director Euclide stated there were four bidders on this project and we recommend awarding it to Ski-Inc.

Alderperson Heart moved, seconded by Alderperson Myers to award the 2008 Concrete Street Repair Project #09-08 to Ski-Inc. for the amount of $65,896.50.

Ayes all; nays none; motion carried.

6. Consideration/Action to purchase a sign van E350 Ford Super Duty from Scaffidi Motors in the amount of $21,540.00 for the Streets Department; (Attachment)

Director Euclide stated the recommendation is to purchase the sign van from Scaffidi Motors. Alderperson Brooks questioned if we were going to set a limit on the motion? Director Euclide responded that we believe it will be under $22,500.00 but the final cost hasn't been set yet and it's usually around 3%.

Alderperson Stroik moved, seconded by Alderperson Myers to amend the approval to purchase of the Ford E350 Super Duty Sign van from Scaffidi Motors in the amount of $21,540.00 with trade in, but not to exceed $22,500.00.

Ayes all; nays none; motion carried.

7. Consideration/Action to purchase a hot patcher vehicle from Bruce Municipal Equipment Inc. (Spaulding Manufacturing) in the amount of $37,650.00.

Director Euclide stated that we are recommending awarding this to Bruce Municipal Equipment in the amount of $37,650.00.

C/T Schlice moved, seconded by Alderperson Brooks to purchase a new hot patcher vehicle from Bruce Municipal Equipment Inc. (Spaulding Manufacturing) for the amount of $37,650.00.

Ayes all; nays none; motion carried.

8. Consideration/Action to award the Wastewater Department Garage and Grit Pad Project to Ellis Stone Construction in the amount of $528,000.00; (Attachment)

Director Halverson stated the recommendation is to award this to Ellis Stone Construction. Alderperson Brooks questioned the alternate categories A and B mean. Director Halverson responded that the alternate categories are not going to be considered for this project.

Alderperson Stroik moved, seconded by Alderperson Myers to approve the Wastewater Department Garage and Grit Pad Project to Ellis Stone Construction in the amount of $528,000.00.

Ayes all; nays none; motion carried.

9. Consideration/Action to amend Chapter 4.16 of the City Ordinance to repeal gross receipt payments on municipal airport land.

Director Euclide stated he covered this fairly extensively in his report and as it mentions in there, the 15% thing has never been implemented at the airport. It would be extremely difficult for the airport manager to monitor the various businesses out there and know that we were getting it so we are recommending excluding the airport from this requirement since all the businesses require a negotiated lease with the City in order to operate.

Mayor Halverson mentioned that the Alderpersons may wonder how administration will be recouping, although never actually collected funds, what will the new perspective be on eventual changes that you see in leases overall that will happen at the airport? This may be a question that can be answered before it is asked. Director Euclide responded that we are expecting to increase the lease rates at the airport to cover differences. We are looking at several thousand dollars in increases in revenues by doing that and have initiated that process. The City Attorney has also reviewed this and is comfortable with the proposed action.

Alderperson Stroik moved, seconded by Alderperson Brooks to approve the amendment to the Chapter 4.16 of the City Ordinance for repealing gross receipt payments on municipal airport land.

Ayes all; nays none; motion carried.

10. Consideration/Action for approval of Airport Leases; (Attachment)

Director Euclide stated this is a case of some existing leases where the lessees have requested we extend it to the 30 year term. The City Attorney is still reviewing the actual leases and have some modifications before Council next Monday.

C/T Schlice questioned the previous council action was to have all the leases expire on the same day, that way if some change had to be made to the airport, we would have the ability to do it rather then have all the leases staggered back and forth. If this would change, why would we be looking at doing that? Director Euclide answered it is to his understanding the lease amount would change, so it depends on when you start and everyone should be paying the same amount. Director Euclide also mentioned he didn't have answers to all the questions and if we would like to postpone this for a month, he didn't think there would be a problem in doing that.

Alderperson Wiza questioned the low amount of $195.31 plus tax that is being charged to lease the land the hangers are on at the airport. Director Euclide answered to his understanding in addition to that amount; they also pay personal property and property tax. Also, the amount is based on square foot and is comparable to other area airports. With airports you really have to watch what the competition is doing because they're pretty mobile, if you raise the price a little bit, you see them deciding to go to Marshfield or other area airports instead.

City Attorney Molepske mentioned this amount does seem low but, if you read the fine print in the lease you will notice that after the 30 years the City owns the particular hanger and as a result the airport manager can then lease that hanger out.

Alderperson Heart requested to have more information based on comparable airports brought forth for next month.

C/T Schlice moved, seconded by Alderperson Myers to postpone the airport leases till next month for further information to get clarified by Director Euclide.

Ayes all; nays none; motion carried.

11. Airport Manager's Report; (Attachment)

There were no questions or discussion regarding the Airport Manager's Report.

Alderperson Stroik moved, seconded by Alderperson Walther to accept the Airport Manager Report and place it on file.

Ayes all; nays none; motion carried.

12. Director's Report; (Attachment)

Stevens Point Airport
Engineering
Streets

Alderperson Brooks questioned the McDill Weed Disposal. Last year, he had several complaints that came from his district on the trucks going up and down the roads and was wondering if anything is being looked at regarding this? Director Euclide answered that we have suggested an alternative in terms of location, but the association has decided not to do that at this time. The primary issue that is being worked on is the disposal of the weeds and we have an interim solution to that but are still working on a more long term solution.

Alderperson Brooks questioned the DNR Permits for street sweepings. Director Euclide answered that the DNR is looking at different options for disposing street sweepings then we previously used. They may require us to bring the sweepings to a landfill for daily covering, which would be a significant cost to the City so we are looking at some other options. We currently have a tentative approval on it but, we have to do more work on it before we have it on file. Currently we dump the sweepings at the pit.

Mayor Halverson, under the Director's Report, wanted to thank Director's Euclide and Halverson as well as City Forester Todd Ernster who did a very informative citizen meeting with residents on Fourth Avenue regarding the upcoming aggressive Fourth Avenue street restoration, water and sewer project. Also the residents on Plover and Shaurette Streets for bringing to our attention the fact that we need to dialog and meet with the citizens and make sure they know what is going on with projects that will disrupt their lives beforehand and in essence cost them money through assessments as well.

Mayor Halverson moved, seconded by Alderperson Myers to accept the Director's Report and place it on file.

Ayes all; nays none; motion carried.

ADJOURNMENT: Mayor Halverson adjourned the May 12, 2008 Board of Public Works meeting at 7:16 P.M.

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