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Board of Public Works
Monday, July 14, 2008
Lincoln Center, 1519 Water St.
PRESENT: Mayor Andrew Halverson, C/T John Schlice, Director F. Joseph Euclide and Tricia Church; Alderpersons: Randy Stroik, Brian Brooks, Hans Walther and Norman Myers Sr.
EXCUSED: Alderperson Amy Heart.
OTHERS PRESENT: Directors John Gardner, Tom Schrader and Kim Halverson, City Attorney Louis Molepske, City Assessor James Siebers, Fire Chief John Zinda, Police Chief Jeff Morris, Human Resources Manager Lisa Jakusz, Mayor's Assistant Kelly Pazdernik, City Engineer Alex Saunders, Police Captain James Dowling, Assistant Superintendent of Streets Bruce Peplinski, Airport Manager Corey Marschke, Gene Kemmeter - PC Gazette, Meredith Thorn - Stevens Point Journal, Heath Schopf and Kevin McMulens - County Concrete, Tom Burch and Chris Loken - American Asphalt, Alderpersons: Mike Wiza, George Hanson, Jeremy Slowinski, Marge Molski, Roger Trzebiatowski, and Jerry Moore.
Mayor Andrew Halverson called the meeting of the Board of Public Works to order on July 14, 2008 at 6:00 PM. The meeting was held at The Lincoln Senior Center Conference Room, 1519 Water Street, Stevens Point, WI 54481.
Index of these Minutes:
1. Parking Meter Report for June 2008 A) Meter/Permit Collection B) Permits
2. Consideration/Action to reject
all bids for the 2008 Fourth Avenue Project
#03-08.
3. Traffic Study #TS-02-08; Consideration/Action for permitting designation of permit
parking areas reserved for High Rise residents.
4. Traffic Study #TS-03-08; Consideration/Action for a stop sign at the corner where
West Whitney meets up with West River Drive.
5. Traffic Study #TS-04-08; Consideration/Action to amend parking and stop sign ordinances
during school hours.
6. Consideration/Action for the 2009
Sidewalk Repair/Replacement Project.
7. Consideration/Action to purchase
two (2) 2008 Bandit 200XPs from Bandit Industries Inc.
for the total amount of $57,130.00.
8. Consideration/Action to purchase
a 2008 Chevy Tahoe from Len Dudas Motors
in the amount of $27,252.00.
9. Consideration/Action to revise
Chapter 7.06 (Collection of Garbage) of the City Ordinance.
10. Airport Manager's Report.
11. Director's Report A) Airport B) Engineering C) Streets
12. Adjournment.
1. Parking Meter Report; (Attachment) Meter/Permit Collection Permits
C/T Schlice moved, seconded by Alderperson Stroik to accept the June 2008 Parking Meter Report and place it on
file.
Ayes all; nays none; motion carried.
2. Consideration/Action to
reject all bids for the 2008 Fourth Avenue Project #03-08; (Attachment)
Director Euclide added despite the fact that the low bid is under our estimate, we feel that we can save somewhere
in the neighborhood of about $100,000.00 by separating the underground work from the paving work and rebidding
it independently early next year.
Mayor Halverson stated as opposed to this becoming one of the last projects for this year it would become the first
project we would do next year.
Alderperson Stroik requested a presentation of some kind regarding life cycle analysis between asphalt and concrete.
Tom Burch with American Asphalt was not prepared to discuss life cycle analysis at this time.
Kevin McMulens, Wisconsin Concrete Pavement Association, 2423 American Lane, Madison WI took the podium to explain
the issue of life cycle cost analysis. As an association, what they promote is that the engineers do the best job
monitoring the markets, both asphalt and concrete, with like jobs in similar cities solely for the purpose of estimating
costs. Life cycle costs can be done several different ways. It all depends upon how the city wants to make their
decision. The Wisconsin DOT has policies but not all their policies apply because they fund highways out of a standard
highway trust fund and a segregated account where as cities comes out of a general revenue. The bottom line is
we need competition in the City of Stevens Point by bringing concrete and asphalt together to compete with each
other so we can get the best price for both products and the most innovation by both to get us the best price.
Alderperson Stroik asked for his professional opinion what the advantages of concrete vs. asphalt are.
Kevin McMulens answered; the advantages of concrete are 1. Longevity is the hallmark of using concrete; we should
get 40-50 years on a street. 2. Environmentally, concrete is 100% recycled. 3. Lower heat island effects, black
concrete vs. white concrete for less lighting costs. 4. Less fuel costs in construction.
Alex Saunders, City Engineer took the podium to explain how he came up with internal decision and the life cycle
analysis on this project. First it was the discount rate in the time value of money. The discount rate would be
the interest rate minus the inflation rate. We looked at our own data for asphalt from previous and current project
bids along with the producer price index and the DOT. In looking at all this, we came up with an inflation rate
of 8% for both materials but, in actuality we're seeing inflation rates that exceed that in the last five years
with asphalt and do not exceed that with concrete. In taking this general approach and then using our municipal
bond interest rate we came up with a negative discount rate of 3.5%. If you spend more money presently on a long
lasting alternative, you come out ahead. The analysis for concrete is still coming out ahead of asphalt.
Joe Euclide wanted to add that he worked together with Alex on this and knows what he did to come up with the numbers
and agrees with it. We're not trying to make a case that in every situation or project concrete is superior to
asphalt. We are going to continue to use both products but, we also talked seriously about increasing the amount
of competition in the community and looking at concrete on a project like this is one of the ways of doing that.
This was also reviewed with C/T Schlice and he agreed with the process that was used.
There was some discussion on what will happen to the money we have this year for the project vs. putting it off
till next year. Joe Euclide and Mayor Halverson responded it will be different money but it will be in the budget
to be the first project out for bid next year.
Alderperson Stroik moved, seconded by Alderperson Walther to reject all bids for the 2008 Fourth Avenue Project
#03-08.
Ayes all; nays none; motion carried.
3. Traffic Study #TS-02-08;
Consideration/Action to designate parking areas to be reserved for High Rise residents; (Attachment)
Director Euclide stated he and the police department reviewed this traffic study and recommend approval.
C/T Schlice moved, seconded by Alderperson Walther to designate parking areas to be reserved for the High Rise
residents.
Ayes all; nays none; motion carried.
4. Traffic Study #TS-03-08;
Consideration/Action to place a stop sign at the corner where West Cornell meets up with West River Drive; (Attachment)
Alderperson Stroik moved, seconded by Alderperson Brooks to place a stop sign at the corner where West Cornell
meets up with West River Drive.
Alderperson Stroik mentioned in addition to this request, there was also a request by all the neighbors alone the
west side of West Whitney for no parking to avoid cars backing out of parking spots into a parked car along the
opposite side of the street.
Director Euclide said we would look into it and bring it forward next month.
Ayes all; nays none; motion carried.
5. Traffic Study #TS-04-08;
Consideration/Action to amend parking and stop sign ordinances during school hours; (Attachment)
Director Euclide explained as a result of many meetings with the school board regarding the Jefferson School traffic
situation with East Avenue, a number of recommendations are being made. No parking here to corner as well as two
hour parking and a stop sign during school hours.
Alderperson Stroik questioned how this will work? Director Euclide explained that they would be putting it out
and it would be battery operated with flashing lights and stop on both sides of the sign on a wheel cart. There
was a request to put up a permanent stop sign but, neither Director Euclide nor the Police Department thought it
is warranted. The school board then requested it during school hours only.
Mayor Halverson said the traffic situation revolving around East Avenue is our responsibility and the school board
came to the city and said we want to close the street. The project is to eventually make it green space and have
some kind of accommodation for on street parking and on site parking.
Police Chief Morris took the podium to say that this project goes back to 1999 when it was first talked about 2001
when council resolved to close the road and has sat dormant since. Two years ago police were down there once or
twice a week dealing with parking and safety concerns. We have offered some level of excavation to the school board.
Alderperson Stroik commented that it sure is a shame that we have a wonderful school sitting on the west side vacant
that could eliminate all these issues.
Alderperson Trzebiatowski questioned if we could do something about the parking on both sides of the street in
that area because it's very congested.
Alderperson Walther moved, seconded by Alderperson Myers to amend parking and stop sign ordinance during school
hours.
Ayes all; nays none; motion carried.
6. Consideration/Action for
the 2009 Sidewalk Repair/Replacement Project.
Director Euclide explained this is the annual program where we take a fifth of the city and the inspector goes
around and lists the sidewalks that are in need of repair or replacement. Also, if we receive complaints about
damaged or bad sidewalks in other areas, they can get added to the list as well. We are looking for approval of
this in order to move forward.
Alderperson Stroik moved, seconded by Alderperson Brooks for the 2009 Sidewalk Repair/Replacement Project.
Alderperson Stroik questioned if we have a current map that shows what areas are covered in the five different
sections. Director Euclide responded that we will get one passed out.
Ayes all; nays none; motion carried.
7. Consideration/Action to
purchase two (2) 2008 Bandit 200XPs from Bandit Industries Inc. for the total amount of $57,130.00; (Attachment)
Director Euclide explained we looked at several different models and brands of chippers. Based on the quality of
the product and the ability to fulfill our 20 year life expectancy, the recommendation is to award the contract
to Bandit Industries.
Alderperson Wiza questioned the problem with our current brush chippers? Bruce Peplinski answered; the units we
currently have are 1991 model units and they are getting to the end of their life expectancy as far as regular
use and amount of hours we use them in a year. The amount of maintenance we are putting into them, and the down
time that comes along with that, we feel they are used up.
Alderperson Wiza questioned the life expectancy of the current ones when we purchased them? Bruce responded that
he believed it was 10-12 year life cycle.
Alderperson Wiza questioned if our mechanics looked at them? Bruce responded yes, the mechanics and operators are
all on board with unit. It was hands down the best performer and they were all specked on an even as far as what
we wanted.
Alderperson Stroik moved, seconded by Mayor Halverson to purchase two (2) 2008 Bandit 200XPs from Bandit Industries
Inc. for the total amount of $57,130.00.
Ayes all; nays none; motion carried.
8. Consideration/Action to
purchase a 2008 Chevy Tahoe from Len Dudas Motors in the amount of $27,252.00; (Attachment)
Director Euclide explained this is a vehicle to replace the police departments 2002 Chevy Tahoe. We are recommending
the purchase of another Chevy Tahoe for replacement.
Bruce Peplinski explained he spoke with many of the officers who use the current Tahoe and they are very happy
with it. Comments made were, they hoped to stay with the Tahoe vs. the Ford.
Alderperson Stroik questioned the color and if it would have to be painted like the current Tahoe. Bruce responded
it will be all black in color and we won't be painting anything on it. There will be stickers added.
Alderperson Myers moved, seconded by Alderperson Walther to purchase a 2008 Chevy Tahoe from Len Dudas Motors in
the amount of $27,252.00.
Alderperson Brooks mentioned that we should put in the motion an extended price in case this Tahoe has been sold.
Bruce felt confident this vehicle would still be available for us to purchase and we could make the change on Monday
if we had to.
Ayes all; nays none; motion carried.
9. Consideration/Action to revise
Chapter 7.06 (Collection of Garbage) of the City Ordinance.
Director Euclide explained what is proposed are the changes to the actual city ordinance to bring it in line with
the items we've been discussing with the new collection system. This information will be included with the packets
that will be delivered along with the carts.
Mayor Halverson mentioned that we will be working with owners of duplexes and student housing on the amount of
carts and refuse we would be picking up. We set this up to be flexible but, not too aggressive in the amount of
trash we will collect from a property that turns a profit. We wanted to be sure that the leverage of the system
was in favor of the average home owner.
There was some discussion on the placement of the carts.
C/T Schlice moved, seconded by Alderperson Stroik to revise Chapter 7.06 (Collection of Garbage) of the City Ordinance.
Ayes all; nays none; motion carried.
10. Airport Manager's Report;
(Attachment)
Alderperson Brooks questioned the vandalism that was in the report? Corey Marschke explained there has been two
reports of vandalism. One incident where they broke into the job trailer and removed the laser head used in the
process they use to grade the taxiway. Another incident where they came out late at night and tipped over the porta
potties and took equipment for a joy ride. He wasn't sure where things stand as far as the police finding the persons
that did the vandalism.
Alderperson Wiza questioned all the things that the old airport manager did with the computer systems in regards
to the software, data and backup that was gone? Louis Molepske answered that it is an ongoing matter right now
and it is still being looked at.
Corey Marschke said things should be back on track now. There is one set of books kept with C/T Schlice as well
as at the airport. There is also a backup system that is outside the airport.
Mayor Halverson applauded the great job Corey has been doing at the airport and discussed the things he's been
doing that the other airport manager didn't.
Alderperson Brooks moved, seconded by Alderperson Myers to accept the Airport Manager Report and place it on file.
Ayes all; nays none; motion carried.
11. Director's Report (Attachment):
Stevens Point Airport; Engineering; Streets
Director Euclide added the information regarding the old dump site was inserted in the middle of the airport section
of the packet.
Alderperson Wiza wanted to double check that the entire old landfill site be reserved and no dog park. He questioned
to re-examine the Patch Street site and there are no objections to that site? Mayor Halverson answered that the
area on top of the ridge or hill (roughly 8 acres) will be open for discussion for a dog park.
Alderperson Stroik moved, seconded by Alderperson Brooks to accept the Director's Report and place it on file.
Ayes all; nays none; motion carried.
12. ADJOURNMENT: Mayor Halverson adjourned the July 14, 2008 Board of Public
Works meeting at 7:12 PM.
The meeting minutes reproduced on this website are derived from the computer files used to produce the official minutes for the City of Stevens Point, but are unofficial. The minutes on this web site cannot be certified under s. 889.08, Wis. Stats., and cannot be considered prima facie evidence under s. 889.04, Wis. Stats. Certain tables, maps, and other documents that are a part of the official minutes are not included in the files reproduced on this website. Please consult the printed minutes, available in the City Clerk's Office, for the official text. The decisions made by City of Stevens Point boards, committees, and commissions (other than the Police & Fire Commission) are advisory only and are not binding on the City until affirmed at a meeting of the Common Council. Some of the minutes on this web site might not be approved by the Common Council as of today.