|
|
|
Attention!
Not withstanding anything to the contrary contained herein, the
City of Stevens Point Telecommunications Commission reserves the right
to create additional requirements from time to time,
and/or to amend these policies and procedures.
Last Amended November, 1997
Policy & Procedure Handbook
Table
of Contents
After clicking a section number and reading that
section,
use your browser's "back" button to return to this table of Contents.
Section 1 - Introduction and Definitions
1.1
Introduction
1.2 Definitions
Section 2 - Cablecasting Taped or Live Programs on CA3
2.1
Content Restrictions
2.2 Producer/Sponsor Responsibilities
2.3 Disclaimer
2.4 Channel Time Allotment
Section 3 - Using the CA3 Studio, Editing Facility, and Equipment
3.1
First-time Use
3.2 Non-resident Fee
3.3 Reserving CA3's Studio and/or Editing Facility
3.4 Equipment
3.5 Portable Equipment
3.6 Acknowledgment of CA3
3.7 Rights to the Program
3.8 Production Deadline
3.9 Other
Section 4 - Certification, Training, and Assistance Provided by CA3
4.1
Certification
4.2 Cost of Certification
4.3 Volunteer Time Exchange Program
4.4 Classes and Hands-on Training
4.5 Assistance
Section 5 - Incentive Program for Certified Producers and Volunteers
5.1
Incentives for Certified Producers
5.2 Incentives for Certified Volunteers
5.3 Recognition Awards
Section 6 - Underwriting, Reproducing Tapes, Disciplinary Action, Other
6.1
Underwriting
6.2 Reproduction of Programs on Videotape
6.3 Disciplinary Actions
6.4 Community Bulletin Board
Section 7 - The Role of CA3 Staff
7.1
General
7.2 The Access Coordinator
7.3 Other CA3 Staff
Appendix A Example of a Program
Responsibility Form
Appendix B Example of a Community
Calendar Entry Form
Appendix C Example of an Equipment Checkout Form
Section One
Introduction and Definitions
1.1 Introduction -
By the terms of the Cable Television Franchise Agreement between the City of Stevens Point and the servicing cable
television system, and by the action of the City of Stevens Point Telecommunications Commission, CA3 or Community
Access Television, Channel Three, has been designated for the cablecasting of Government and Public Access programs.
An editing facility and equipment for use in the production of programs to be cablecast on CA3 have been purchased
by the City of Stevens Point and housed with the CA3 studio in the City of Stevens Point's Parks and Recreation
Center. The City of Stevens Point has hired an Access Coordinator, whose office is adjacent to the CA3 studio,
to be the manager of CA3.
The policies and procedures in this handbook have been established to encourage the use of and ensure fair and
nondiscriminatory access to the channel, studio, editing facility, and equipment by producers of both Government
and Public Access programs, and to ensure that producers receive education and training in the use of the equipment.
1.2 Definitions -
the following definitions apply throughout this handbook:
Producer -
The producer is the person in charge of making a program to be cablecast on CA3. The producer is responsible for
all people working on the program and making all arrangements with the Access Coordinator. Other producer responsibilities
are defined throughout this handbook.
Volunteer -
A volunteer is any person involved with the making of a program to be cablecast on CA3 who is not the producer
or a CA3 staff member. A volunteer might be the director, floor manager, camera or camcorder operator, editor,
audio and/or VTR engineer, on-air talent, writer, etc.
Government Access Program - A Government Access program is any program produced, directed,
engineered, and otherwise made by City of Stevens Point government employees including, but not limited to, the
Access Coordinator and other CA3 staff members. Government Access programs provide a means of communication between
units of government within the Stevens Point franchise area and their constituents and/or provide other public
services through the medium of cable television.
Public Access Program - A Public Access program is any program produced, directed, engineered,
and otherwise made and/or sponsored by a resident or residents of the CA3 viewing area. Public Access programs
are a means of communication and expression through the medium of cable television.
Section Two
Cablecasting Taped or Live Programs on CA3
2.1 Content Restrictions - Under City of Stevens Point Municipal Code Chapter 17,
the presentation of lottery information and obscene or indecent matter on CA3 is prohibited. Advertising is also
prohibited on CA3. Commercial or private use of CA3 is not allowed.
Any program which the Access Coordinator considers to be questionable in respect to the above criteria may be held
off the cablecasting schedule until the program is reviewed by the City of Stevens Point Telecommunications Commission
to insure compliance with CA3 policies and procedures.
2.2 Producer/Sponsor Responsibilities - A CA3 Program Responsibility Form must be signed by the
producer or sponsor of any program before the program will be scheduled for cablecasting on CA3. The signer of
the Program Responsibility Form must be a resident of the CA3 viewing are area and at least 18 years of age.
Requests to have a live or videotaped program scheduled for cablecasting may be submitted to the Access Coordinator
no more than one month in advance and no less than two weeks in advance of the requested cablecasting date. The
Access Coordinator will have a list of available time slots. Refer to Part Four of this section for more details
about time allotment.
It is the responsibility of the producer or sponsor to be sure any program on video tape meets the following technical
requirements before the program will be scheduled for cablecasting on CA3:
1. The program on video tape is immediately preceded by at least thirty seconds
of recorded black or color bars.
2. The tape is completely rewound.
3. The program on video tape is immediately followed by at least thirty seconds of black
recorded on the tape.
4. The label on the spine of the video tape includes the title of the program and the
exact length of the program in hours: minutes: and seconds.
Producers and sponsors are expected to clearly print their name and phone number on the face label of their videotape
and remove the tape's erasure prevention tab before submitting the tape to CA3 for cablecasting.
Producers and sponsors may use CA3 equipment and facilities to edit their programs to meet CA3 technical requirements.
Refer to Section Three of this handbook for details.
The program on video tape, or the outline of a program to be cablecast live, and the signed Program Responsibility
Form will be submitted to the Access Coordinator no less than one week in advance of the cablecasting date or the
program may be held off the schedule and the scheduled cablecast time slot may be given to another program.
If permission to cablecast or edit copyright materials is necessary, the Access Coordinator must receive that permission
in writing no less than 24 hours in advance of the scheduled cablecasting date or the program may be held off the
cablecasting schedule. This includes, but is not limited to, any scripts, music, or pre-videotaped portions of
a live program unless previous arrangements are made with the Access Coordinator.
The producer or sponsor of any live or videotaped program cablecast on CA3 is responsible for the program's content
and agrees to indemnify, save, and hold harmless Community Access Television, the servicing cable system, the City
of Stevens Point and its employees, and anyone involved with the production of the program from and against any
and all liability, claim, judgment, action, loss, cost damage, injury (including death) or expense (including attorneys'
fees), arising out of or resulting from their program.
The producer or sponsor is responsible for making all appropriate arrangements and obtaining all appropriate clearances
from broadcast stations, networks, music licensing organizations, performers, performers' representatives, and
without limitation by this list, any and all other persons as may be necessary for authorization to edit and/or
cablecast the material in their program on CA3.
If CA3 receives a complaint about a program, CA3 may provide the complainant with the name and address of the program's
producer and/or sponsor, as required by City of Stevens Point Municipal Code chapter 17.
The producer or sponsor of any tape submitted to CA3 for cablecasting is required to pick up the tape from CA3
within two weeks of the program's scheduled cablecast date. Any tape left at CA3 more than two weeks after its
scheduled cablecast date becomes the property of CA3.
CA3 assumes no responsibility for tapes submitted for cablecasting including, but not limited to, damage to the
tape, loss or theft of the tape, and/or partial or complete erasure of the program or information recorded on the
tape.
2.3 Disclaimer - Immediately before and/or after all Public Access Programs, CA3 will cablecast a disclaimer which clearly reads as follows:
"The viewpoints expressed in
programs seen on CA3
are not necessarily those of Community Access Television,
the servicing cable system,
or the City of Stevens Point or its employees.
Each program's producer or sponsor is responsible for the program's content."
Producers using CA3 equipment and/or facilities to produce a program must edit this disclaimer onto the tape after
a countdown and immediately before the program. Other producers/sponsors submitting programs to be cablecast must
allow CA3 staff or a certified volunteer to edit the countdown and disclaimer onto their tape. Exceptions must
be approved by the Access Coordinator and/or the Telecommunications Commission.
2.4 Channel Time Allotment - First priority for channel time will be given to Government Access
programs including, but not limited to, live and videotaped coverage of Stevens Point Governmental meetings, Portage
County Board of Supervisors meetings, and Stevens Point Area School Board meetings.
Priority will then be given to locally produced series programs with reserved weekly or monthly time slots, and
then to non-locally produced series programs with reserved time slots.
Priority will then be given to other locally produced programs on a first-come, first-served basis and finally
to other non-locally produced programs on a first-come, first-served basis.
The Access Coordinator will schedule channel time on CA3 for both Government and Public Access Programs.
The Access Coordinator will use the following guidelines to determine how many times any single program or episode
of a weekly or monthly series program may play:
1. Locally produced series programs -
A. A half-hour episode may play eight times.
B. A one hour episode may play four times.
2. Non-locally produced series programs -
A. A half-hour episode may play four times.
B. A one hour episode may play two times.
3. Any other locally produced program -
A. A half-hour program may play eight times,
but not necessarily more than once in a week.
B. A one hour program may play four times,
but not necessarily more than once in a week.
4. Any other non-locally produced program may play
four times,
but not necessarily more than once in a week.
Any program or episode of a series program may play additional times, but not within any four-month period unless
approved by the Access Coordinator and/or the Telecommunications Commission.
Time slots may be reserved no more than one month in advance and no less than two weeks in advance of the requested
cablecasting date unless approved by the Access Coordinator and/or the Telecommunications Commission.
Reserved weekly or monthly time slots, when available, may be given to series programs with special consideration
given to programs produced by CA3 Certified Producers, programs presenting dated material, programs with audience
building needs, and other factors which the Access Coordinator considers in the best interest of the program and
CA3's overall cablecasting schedule.
Reservations for weekly or monthly series time slots may be made no more than one month in advance and no less
than two weeks in advance of the first cablecasting date requested. The time slots will be reserved for no more
than four months unless approved by the Access Coordinator and/or the Telecommunications Commission.
Producers or sponsors of series programs will be considered in default of their responsibilities and may have their
time slot reservation canceled and/or be restricted from series time slots temporarily or completely for any of
the following reasons:
1. Failure to produce a new program two episodes in a row without giving the Access Coordinator notice 24 hours
prior to the program's scheduled cablecast time.
2. Failure to produce a new program three episodes in a row for any reason, unless special arrangements were made
in advance with the Access Coordinator.
3. Violation of content rules as defined in City of Stevens Point Municipal Code Chapter 17 and this handbook.
4. Repeated violation of any rules and policies as defined in this handbook or as posted on the CA3 premises.
Appeals may be made to the Access Coordinator. Further appeals, if necessary, may be made to the City of Stevens
Point telecommunications Commission.
Section Three
Use of CA3 Studio, Editing Facility, and Equipment
to Produce Programs to be Cablecast on CA3
3.1 First-time use - Any individual, or any community group or nonprofit organization
represented by an individual, who resides within the City of Stevens Point and is at least 18 years of age may
reserve the CA3 studio and/or editing facility for a free one-hour session annually to produce a program to be
cablecast on CA3. CA3 will provide a technical crew of at least one CA3 staff member or certified volunteer for
the session. If the producer wants more crew members, CA3 will provide a list of certified volunteers whom the
producer may contact.
Anyone who chooses to use CA3's studio and/or editing facility for more time in a year to produce another program
must first become a CA3 Certified Producer. Refer to Section Four of this handbook for details.
3.2 Non-resident Fee - Upon payment of a $10 Non-resident Usage Fee, any individual, or
any community group or nonprofit organization represented by an individual, who resides within the CA3 viewing
area, but not within the City of Stevens Point, and is at least 18 years of age may reserve the CA3 studio and/or
editing facility for a one-hour session annually to produce a program to be cablecast on CA3. CA3 will provide
a technical crew of at least one CA3 staff member or certified volunteer for the session. If the producer wants
more crew members, CA3 will provide a list of certified volunteers whom the producer may contact.
Anyone who chooses to use CA3's studio and/or editing facility for more time in a year to produce another program
must first become a CA3 Certified Producer. Refer to Section Four of this handbook for details.
3.3 Reserving CA3's Studio and/or Editing Facility
- First time users, as defined above, and
CA3 Certified Producers in good standing may reserve the CA3 studio and/or editing facility to produce a program
to be cablecast on CA3. Reservations may be made no more than one month in advance and no less than one week in
advance. Under no circumstances will any walk-ins be allowed with less than 24 hours notice. A producer may only
use the studio and/or editing facility to produce one program at a time. Exceptions must be approved by the Access
Coordinator and/or the Telecommunications Commission.
First priority for studio and editing facility use will be given to the production of Government Access programs.
Second priority will be given to production of weekly and monthly series programs with reserved cablecasting time
slots. Priority will then be given to production of live programs, and finally to production of other programs.
The Access Coordinator will schedule studio and editing facility time for the production of both Government and
Public Access programs.
CA3 Certified Producers may reserve a four-hour studio or editing session for the production of a program. CA3
Certified Producers may reserve more than one session if necessary, but there will be a four-hour break between
sessions, unless approved by the Access Coordinator.
Cancellations of reservations for studio, editing facility, and/or equipment use will be made at least 24 hours
in advance. In cases of circumstances beyond the producer's control requiring cancellation of reservations, the
producer should notify CA3 as soon as possible.
All persons using CA3's studio, editing facility, and/or equipment will follow the rules and policies in this handbook
and those posted on the premises of CA3 or be subject to disciplinary action.
All studio and editing sessions will take place
during normal CA3 hours of operation when a CA3 staff member is on the premises. Anyone wanting to reserve a session
outside of normal CA3 hours of operation will agree to pay $15/hour for a CA3 staff member's time, if one is available.
3.4 Equipment -
Equipment provided by CA3 for any studio session will include:
A. Three studio cameras connected to a video switching/mixing system with
character generated graphics.
B. Three microphones connected to an audio switching/mixing system.
C. An adequate studio lighting system.
D. A VTR for recording the program, and a video tape.
A standard checklist of other equipment available for use in the CA3 studio will be made available to CA3 Certified
Producers who wish to reserve such equipment. The request for this equipment should be submitted to the Access
Coordinator as soon as possible when reserving a studio session, but will be accepted as late as 24 hours in advance
of the session if the equipment is available.
Only CA3 staff members and CA3 Certified Producers and Volunteers who are qualified may operate CA3's equipment.
Refer to Section Four of this handbook for details.
3.5 Portable Equipment - Some portable equipment, which may be removed from the CA3 premises,
will be available for checkout by CA3 Certified Producers who have reached the certification level required to
operate that equipment. Such equipment might include camcorders, tripods, microphones, and audio mixers.
All portable equipment will be picked up and returned as arranged by the Access Coordinator. Late fees may be charged
to anyone in violation of the arrangement.
A security deposit of $50, payable in cash or check, is required of anyone checking out portable equipment valued
at $50 or more. The security deposit is to be paid to Community Access Television, CA3, before the equipment leaves
the premises of CA3. Community Access Television may, at its option, withhold and/or debit the security deposit
to pay any late fees owed or to repair or replace any equipment that was damaged while it was checked out.
Portable multi-camera switching systems and other technically advanced equipment will be made available for checkout
by CA3 Certified Producers who have reached the certification level required for that equipment. A CA3 staff member
will accompany such equipment or systems, as a supervisor, and the producer checking out the equipment will agree
to pay $15/hour for the staff member's time.
CA3's multi-camera switching system will not be checked out to anyone when it is being used by CA3 for government
productions, and will always be returned to CA3 no less than two days before any date on which it is needed for
government productions.
Producers are financially responsible for any damage to or theft of CA3's equipment while it is in their use. Should
a piece of equipment be damaged, the damage will be assessed by the Access Coordinator and charged to the producer
with privileges suspended and security deposit withheld until payment for repair or replacement of the equipment
is received by CA3. Should there be a dispute over the amount owed, the producer may appeal to the Access Coordinator.
Further appeals, if necessary, may be made to the City of Stevens Point Telecommunications Commission.
Producers are responsible for any claims arising out of their use of CA3's equipment and/or facilities and agree
to indemnify, save and hold harmless Community Access Television, the servicing cable system, the City of Stevens
Point and its employees, and anyone involved with the production of their program against any such claims or any
claims arising out of the use of the material in their program to be cablecast on CA3 or any breach of the signed
Program Responsibility Form and/or Statement of Compliance with CA3 Policies, including, but not limited to, any
claims in the nature of libel, slander, invasion of privacy or publicity right, noncompliance with applicable laws,
and unauthorized use of copyright materials.
3.6 Acknowledgment of CA3 - Any producer using CA3's studio, editing facility, and/or
equipment will include a graphic at the end of their program, immediately following the end of the program content
or any end credits, which clearly reads as follows:
Production Facilities provided by
Community Access Television
Stevens Point, Wis.
346-1535
(Year of Production)
3.7 Rights to the Program - CA3 reserves the following rights to any program produced
using CA3's studio, editing facility, and/or equipment:
1. The videotape master is the property of CA3.
2. CA3 may, at the discretion of the Access Coordinator and/or the Telecommunications Commission, cablecast the
program at any time.
3. CA3 may use the entire program or edited portions of the program as a promotional tool for CA3 or as an instructional
tool.
4. CA3 may make and distribute or sell a copy of the program to anyone who resides within the CA3 viewing area.
After the program has been cablecast on CA3, the producer of the program may purchase a copy of the program from
CA3. The producer of the program will then be given the right to make and sell other reproductions from their copy,
and to submit their copy or copies to other cable or broadcast stations to telecast in its entirety.
CA3 will keep all videotape masters for at least one month after the program's first cablecasting date. CA3 will
not guarantee how long the master will be kept after that, if at all. Producers who wish to purchase a copy of
their program are encouraged to do so as soon as possible.
Refer to Section Six of this handbook for details about reproducing tapes.
3.8 Production Deadline - A producer who uses CA3's studio, editing facility, and/or
equipment will submit their finished program for cablecasting within one month of use or be subject to disciplinary
action. An extension of time may be granted at the discretion of the Access Coordinator if sufficient need is shown
and a program outline is submitted by the producer.
3.9 Other -
Producers requesting services from CA3 staff members above and beyond those free services described in Sections
Two through six of this handbook will agree to pay $15/hour for the CA3 staff member's time. This includes, but
is not limited to, requests for CA3 staff members to perform the duties of camera and/or camcorder operators, directors,
audio and/or VTR engineers, editors, and other technical crew positions except as described in Part One of this
section concerning first-time use of CA3. Requests for such services and/or exceptions must be approved by the
Access Coordinator.
Section Four
Certification, Training, and Assistance Provided by CA3
4.1 Certification -
As mentioned in other sections of this handbook, the following individuals, groups, and/or organizations may become
CA3 Certified Producers:
1. Anyone who wants to use CA3's studio, editing facility, and/or equipment, beyond their first
one-hour session annually, to produce a program to be cablecast on CA3.
2. Any producer who wants to check out portable equipment from CA3.
Anyone who wants to operate any of CA3's equipment will first become a CA3 Certified Volunteer.
Individuals, groups, or organizations who want to support Community Access Television by donating money or volunteer
time, but are not otherwise required to become certified, may become CA3 Certified Producers or Volunteers if they
wish. Anyone less than 18 years of age who wants to become certified will have all necessary forms signed by their
legal guardian who will assume all legal responsibility.
CA3 Certified Producers and Volunteers will receive an I.D. card, a wall certificate, and the CA3 Newsletter. CA3
Certified Producers and Volunteers will be enrolled on the CA3 Incentive Program as described in Section Five.
Certification may be paid for in cash or check, or through the Volunteer Time Exchange Program. Payment of either
money or hours must be received in full before Certification privileges will begin. Certifications will be valid
for one year.
4.2 Cost of Certification - The categories of certification and their costs are as
follows:
1. Individual - $10 or 5 volunteer hours.
2. Non-Profit Organization - $40 or 20 volunteer hours.
3. Volunteer - Successful completion of required CA3 class or training sessions.
Individuals or organizations who reside within the CA3 viewing area but not within the City of Stevens Point will
pay the $10 Non-resident Usage Fee described in Section 3.2, in addition to the above fees, before certification
privileges will begin even if they chose to skip the one hour introductory studio/editing session.
CA3 Certified Producers will successfully complete an introductory level television production class taught by
the Access Coordinator, another CA3 staff member, or a qualified CA3 Certified Producer or Volunteer, and will
sign a Statement of Compliance with CA3 Policies before certification privileges will begin. Such classes will
be offered once a week at a time to be arranged by the Access Coordinator.
4.3 Volunteer Time Exchange Program - As mentioned above, producers may pay for certification
through the Volunteer Time Exchange Program. The following rules apply:
1. All hours will be completed before certification.
2. The candidate will keep a record of the hours they work in a journal provided by CA3.
3. All hours worked will be supervised or witnessed by the Access Coordinator or other CA3 employee, who will verify
the entries in the candidate's journal.
4. The types of activities acceptable as credit toward payment of certification will be defined by the Access Coordinator.
A list of such activities will be available to each candidate.
5. Successful completion of classes taught by CA3 staff will equal a number of volunteer hours
predetermined by the Access Coordinator.
6. Candidates will notify the Access Coordinator or other CA3 employee before performing such
activities if the volunteer wants the time to be credited toward payment for certification.
4.4 Classes and Hands-on Training - CA3 will offer various television production classes free
to residents of the CA3 viewing area. Such classes will be taught by the Access Coordinator, other CA3 staff members,
and/or qualified CA3 Certified Producers and/or Volunteers. The classes will be offered on a regular basis and/or
as necessary to provide training to CA3 Certified Producers and Volunteers.
CA3 will also provide hands-on training sessions free to CA3 Certified Producers and Volunteers as necessary. The
length of such training sessions will be determined by the Access Coordinator and will vary according to the skill
being taught. The sessions will be pre planned and organized in such a way as to be as effective as possible for
anyone receiving the training.
Training sessions will be scheduled no more than one month and no less than one week in advance of the requested
date. Exceptions must be approved by the Access Coordinator. Training sessions will take place on the CA3 premises
and during normal CA3 operating hours, unless otherwise arranged by the Access Coordinator.
4.5 Assistance - CA3 will strive toward self-sufficiency of its Certified Producers
and Volunteers.
After completing any hands-on training session as mentioned above, a CA3 Certified Producer or Volunteer will receive
close supervision from a CA3 staff member or qualified CA3 Certified Producer or Volunteer during their first studio
and/or editing session. After that, assistance available from CA3 staff members may be limited to answers to questions,
advice, and suggestions except in cases of technical problems or other emergencies.
Section Five
Incentive Program for CA3 Certified Producers and Volunteers
5.1 Incentives for Certified Producers -
1. Hat - Awarded after completed production of 10 programs.
2. T-Shirt - Awarded after completed production of 25 programs.
3. Jacket - Awarded after completed production of 50 programs.
Each program will be at least 25 minutes in length. Exceptions must be approved by the Access Coordinator.
5.2 Incentives for Certified Volunteers -
1. Hat - Awarded after 25 hours of volunteer work.
2. T-Shirt - Awarded after 50 hours of volunteer work.
3. Jacket - Awarded after 100 hours of volunteer work.
The following rules apply:
1. All hours will be completed before the award will be given.
2. The volunteer will keep a record of the hours they work in a journal provided by CA3.
3. All hours worked will be supervised or witnessed by the Access Coordinator or other
CA3 employee, who will verify the entries in the candidate's journal.
4. The types of activities acceptable as credit toward the award will be defined by the Access
Coordinator. A list of such activities will be available to each volunteer.
5. Successful completion of classes taught by CA3 staff will equal a number of volunteer hours
predetermined by the Access Coordinator.
6. Volunteers will notify the Access Coordinator before performing such activities if the volunteer
wants the time to be credited toward earning an award.
5.3 Recognition Awards - Recognition Awards for outstanding achievement in Government and
Public Access programming will be awarded quarterly to CA3 Certified Producers.
A ceremony will be held annually to present awards for outstanding achievement in Government and Public Access
programming to CA3 Certified Producers and Volunteers.
Section Six
Underwriting, Reproduction of Tapes, Disciplinary Actions, and Other Policies
6.1 Underwriting -
Acknowledgment of underwriters providing financial support to CA3 for the production of a program is allowed.
Acknowledgment of each underwriter will be in the form of a graphic - superimposed over an exterior shot of the
business or other video - which presents the following information at the beginning and/or end of the program:
Funds for (name of program) were
provided (in part or) by
Name, address, and phone number of underwriter
The message may be read by an announcer and/or may
be accompanied by background music from CA3's production music library.
The cost to CA3 of producing a program is the amount of CA3 staff time involved multiplied by $15 per hour. CA3
will not accept underwriting in excess of the cost of producing the program.
To receive acknowledgment, an underwriter will provide finances for at least one hour of staff time. Exceptions
must be approved by the Access Coordinator and/or the Telecommunications Commission.
6.2 Reproduction of programs on video tape
- CA3 may make and distribute or sell copies
of any videotaped program produced by CA3 staff or by anyone using CA3's studio, editing facility, and/or equipment.
The following rules will apply:
1. CA3 will not copy, or allow to be copied, in part or in its entirety, any program until
after it has been cablecast on CA3.
2. Persons wishing to purchase a copy of a program from CA3 will provide a blank video tape
and pay a dub fee when dropping off the blank tape.
3. The dub fee for making a copy of a program is $2.50 per 15 minutes of recording (program length). Time will
be rounded up or down to the nearest 15 minutes.
4. The minimum fee for any copy is $2.50.
5. Without exception, any tape submitted to CA3 to be recorded on must be blank. CA3 assumes no responsibility
for the partial or complete erasure of anything previously recorded on the tape.
6. CA3 will notify the person purchasing the copy as soon as the copy is made. Any copies left at CA3 one month
after they have been made will be considered abandoned and will become the property of CA3.
7. There will be no refunds.
6.3 Disciplinary Actions - CA3 reserves the right for the Access Coordinator and/or
the Telecommunications Commission to refuse services on a temporary or permanent basis or otherwise initiate suspensions
of services, disciplinary actions, sanctions, or otherwise legal action against individuals or organizations interfering
with or jeopardizing CA3's operations or otherwise violating CA3 policies and procedures - as presented in this
handbook and/or as posted on the CA3 premises - under which CA3 provides training, equipment, facilities, channel
time, and other services.
CA3 staff members may request that an individual or individuals leave the CA3 premises immediately as follows:
1. If an individual appears to be under the influence of alcohol or drugs, or consumes, sells or
dispenses drugs on the CA3 premises; or
2. If an individual interferes with the orderly conduct of CA3 staff, activities, facilities, or programs; or
3. If an individual is currently under any membership sanctions or other disciplinary action.
Should a dispute arise, producers and/or volunteers should contact the Access Coordinator and arrange a meeting
to discuss the dispute. Appeals may be made to the Telecommunications Commission.
6.4 Community Bulletin Board - CA3 will maintain a computer generated Community Bulletin
Board for the purpose of publicizing CA3 programs and services, CA3's cablecasting schedule, agendas of units of
government within the CA3 viewing area, public services of general community interest, and a Calendar of Community
Events.
Persons or organizations residing within the CA3 viewing area who wish to have an event publicized on the Community
Calendar will submit a signed Community Calendar Entry Form no earlier than one month before the event and no later
than two weeks before the event. Exceptions must be approved by the Access Coordinator and/or the Telecommunications
Commission.
The information on the form will include:
1. The name of the event sponsor, if any.
2. The name or description of the event.
3. The location of the event.
4. The date and time of the event.
5. The purpose of the event, if any.
6. A local phone number viewers may call for more information.
No commercial or private use of CA3 is allowed. Events publicized on the Community Calendar must therefore be open
to the general public and noncommercial or nonprofit in nature.
Section Seven
The Role of CA3 Staff
7.1 General -
The Access Coordinator and other members of the CA3 staff are regular part-time employees of the City of Stevens
Point and will follow all City of Stevens Point personnel policies.
7.2 The Access Coordinator - The Access Coordinator is the manager of the Telecommunications
Department of the City of Stevens Point, i.e., Community Access Television or CA3. The Access Coordinator is directly
supervised by the Director of the City of Stevens Point's Parks, Recreation, and Forestry Department. The Access
Coordinator will regularly report to the City of Stevens Point Telecommunications Commission.
In accord with the policies in this handbook and/or as posted on the premises of CA3, the Access Coordinator will
manage and/or coordinate the following:
1. Use of CA3, Stevens Point's Government and Public Access Channel.
2. Use of CA3's studio, editing facility, and equipment.
3. CA3's Certification and Training programs for producers and volunteers.
4. CA3's Incentive program for certified producers and volunteers.
5. Development and management of CA3's annual budget.
6. Hiring, training, and work of other CA3 staff members.
Other duties of the Access Coordinator will include, but not be limited to, the following:
1. Purchasing and maintaining equipment and purchasing other supplies.
2. Establishing and maintaining records of channel use, studio and editing facility use, equipment use, equipment
maintenance, requests for Access time, certification and training of producers and volunteers, etc.
3. Development and publication of CA3's weekly cablecasting schedule.
4. Publicizing CA3's certification, training, and incentive programs and other services provided by CA3.
5. Developing and maintaining correspondence with community groups and other potential producers of Public Access
programs.
The Access Coordinator will be the producer of Government Access programs including, but not limited to, live and/or
videotaped coverage of government meetings in the Stevens Point franchise area.
7.3 Other CA3 staff - Duties will be assigned by the Access Coordinator with consideration
given to the following priorities:
1. The CA3 staff members will take part in the production of City of Stevens Point Government Access programs including,
but not limited to, live and/or videotaped coverage of government meetings. They will transport, set up, and/or
operate the necessary equipment, performing the duties of Director, Audio Engineer, VTR Operator, Camera Operator,
etc.
2. The CA3 staff members will maintain the CA3 studio, editing facility, playback system, and office. They will
operate the playback system and update the Community Bulletin Board.
3. The CA3 staff members will operate the equipment in the CA3 studio and/or editing facility as necessary for
the production of programs by first-time users of CA3 during that producer's first studio and/or editing session.
Refer to Section Three of this handbook for details.
4. The CA3 staff members will teach classes to, provide hands-on training for, and assist CA3 Certified Producers
and Volunteers on the CA3 premises. Refer to Section Four of this handbook for details.
5. CA3 staff members, when available, may be required to perform the duties of camera or camcorder operators, directors,
audio and/or VTR engineers, editors, and other videography positions when requested by producers and approved by
the Access Coordinator.